Job Title:

Event Planner

Job Type: Full-time

 

Job description

We are looking for an organized, dedicated and ambitious Event Planner to join our event planning Company based in Puerto Rico and servicing the Caribbean.
 

As an Event Planner at Cube Group Events you can expect a professional but friendly environment, expectations management is a key practice in everything we do, and of course, all the coffee you can drink!

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If you consider yourself a solution enabler, a long-term relationship builder, and enjoy the thrill of client satisfaction, this job has your name on it!

 

What are we NOT looking for? Someone who:

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• doesn't go the extra mile to over-achieve client expectations

• doesn’t look for a solution outside of their conventional knowledge

• is on the phone all day refreshing their social media

 

What would we expect from you? A problem solving attitude wherever you see something that can be better, timeliness in the completion of your assigned tasks, and an optimistic approach to situations, along with an overall positive attitude. Also, confidentiality is of utmost importance, since you will be handling our clients’ proprietary and time-sensitive information. 
 

Responsibilities & Duties:

• Building long-term relationships with key clients 

• Negotiating with clients, solving any challenge and making sure deadlines are met

• Prepares and creates proposals to client for approval, making sure all components are in line with the event production strategy and timeline 

• Creates estimates, quotes, invoices and other documents to register and monitor cost and expenses related to the clients event

• Develop great communication with the internal team when managing events and coordinating tasks related to ongoing projects. 

• Brief colleagues to work hand in hand with the best ideas and solutions for the client

• Manages communication and negotiation with suppliers and vendors, and supervise services invoiced to ensure accuracy regarding company terms, conditions and accounting procedures

• Contribute to an increase in sales and maintain our company-client relationships at a high standard

• Maintain a weekly status report by event to share on weekly Daily Huddles and ensure managers as well as the team are up-to-date with any changes or pending tasks 

• Keeping in contact with the client at all stages of the project

• Organize regular client meeting to discuss their requirements

• Problem solving and handling complaints in a timely manner

• Making “pitches” to win new business

• Identify new potential customers

• Become familiar with a variety of the field's concepts, practices and procedures as well as with all the company’s systems
   

Qualifications:

• Understanding of sales principles and ability to deliver excellent customer experience

• Proven work experience as a Junior Account Manager or relevant sales role

• Strong (verbal and written)communications skills with an ability to build relationships

• Effective presentations and negotiation skills

• High degree of professionalism 

• Good time-management skills with a problem solving attitude 

• Teamwork and leadership skills

• Customer oriented mindset

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Hours: Event Planning is a high-pressure work environment, usually accompanied by long hours, including, occasionally, nights, holidays and or weekends as needed.
 

This job is an office-based position with an air conditioned environment. Occasional remote work may be necessary. Travel for meetings and social events is expected. Must be able to sit or work at event sites for long hours, speak frequently and lift up to 20-30 pounds occasionally.
 

The above job description is not a final set of specifications for the position. Other duties and responsibilities may be assigned to the employee.
 

Cube Group Events is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

Send your resume via email to arodriguez@cubegroupevents.com. We want to meet you!